Problem Recognition, Definition and Evaluation
Every project need to have communication strategies and tools because frequent communication with a project team is very important specially when the project team split it into more than one areas. One of major process in project communication is Project Performance Reporting. Performance reporting involves collecting and disseminating performance information in order to provide stakeholders or project management with information about how resources are being used to achieve project objectives (http://www.softwareresearch.net/fileadmin/src/docs/teaching/SS05/PM/PMBOK10.PDF).
Company internal net (called:portal) with server based is one of current tools for communicating with project team members in the difference work place area (head office and site). The main function is only information sharing files for project documents.
The idea is to put visual report in front page of the project portal which can show current project status to the project team.
The problem statement in this week blog is to explore summary of project performance report upload in the project portal to give early project sign for project team level.
Development of Feasible Alternatives
Feasible alternative for this problem statement are:
2. SPI and CPI chart.
Development of the Outcomes and comparison of the Alternatives
Alternative 1 – S Curve
The S curve can be considered as an indicator or a trigger project performance and it’s used for many applications related project management.
S curve was developed to describe comparison of plan (BCWS), actual (BCWP) and forecast (ETC) in % complete. Forecast (ETC) mentioned in the below curve means remaining % work of the project. ACWP would be reported separately in a project control report.
From the curve above seen that actual progress lags 4% from the plan. It’s because delay progress in WBS#3 and WBS#4. Responsible person for WBS#3 and W#4 should take necessary action to catch up the schedule in next following period.
Alternative 2 –CPI and CPI chart
CPI and SPI as determined data to be compared during project period.
From the above sample CPI and SPI chart shown trend of CPI and SPI rate per report period.
Cost Performance Index (CPI index): Represents the amount of work is being completed on a project for every unit of cost spent. CPI is computed by EV / AC. A value of above 1 means that the project is doing well against the budget.
Schedule Performance Index (SPI index): Represents how close actual work is being completed compared to the schedule. SPI is computed by EV / PV. A value of above 1 means that the project is doing well against the schedule.
Selection of Criteria
The selection criteria was selected based on high level of project Work Breakdown Structure (WBS). The visibility of WBS performance also can use as early sign and task for each responsible person in project organization.
Selection of the Preferred Alternative
Alternative 1 – S curve was selected because the report provided details status for each high level project WBS. The S curve represent the status of each WBS and the impact to the overall project performance.
Performance Monitoring and Post Evaluation of Results
S curve have more information compared to control charts. The S curve by high level WBS calculated as summarized from lowest WBS level. Its mean, the responsible person in the project organization can analyze and make progress acceleration start from the lowest WBS level. The above selected project performance report can be used as data for the program performance report by using the same standard WBS.
– Humphreys, G.C. (2011). Project Management Using Earned Value Second Edition, 545-556. USA: Humphreys & Associates, Inc.
– Project Management Communication Tools. Retrieved from: http://suite101.com/article/project-management-communication-tools-a138898
– W19_Hari_Performance Dashboard. Retrieved from: http://aacecasablanca.wordpress.com/2012/06/13/w19_hari_performance-dashboard/
– Performance Report in Project Management. Retrieved from: http://pmstudycircle.com/2012/03/performance-report-in-project-management/#axzz20hVYud84.
– Project Communication. Retrieved from: http://www.softwareresearch.net/fileadmin/src/docs/teaching/SS05/PM/PMBOK10.PDF
– Earned Value Analysis in Project Management. Retrieved from: http://www.brighthubpm.com/monitoring-projects/57944-calculating-cost-performance-index-and-schedule-performance-index/